So you have made the decision to obtain new payroll software for the company. That may be an essential decision for the company. The incorrect payroll software could be a waste of your energy and limit your choices as the company grows. But how can you tell if the software you are planning on buying will not be just like frustrating or restricting because the software you presently have?
Step One: List the characteristics You’ll Need
To begin with, you most likely possess some features in your mind the new software should have to be able to meet your needs. This is an excellent starting point. In case your current software can’t execute a function that you would like so that you can use, look into the product descriptions of the prospective software titles to make certain you purchase software using the feature you’ll need. For instance, possibly your present software only prints checks using the check-at-top format and you have to switch to check-in-the-middle or check-at-bottom format. Or you need software that enables versatility for different types of deductions.
Try not to stop your list with only what you want so that you can do this you cannot do now. You should also list every feature and performance that you simply presently use. Don’t assume that they’re incorporated in most payroll software. Many are not.
Step Two: Separate Must-have Features from Optional Features and Prioritize
After you have your listing of features, identify featuring you will should have. Any product which does not have one of these simple features shouldn’t be also considered. All of your list are optional features-features that might be nice to possess or can make your work much simpler for those who have them, but ultimately you can do without them if you need to. Rank your optional features based on their priority. Place a “1” near the features you are feeling are most significant. Place a “2” alongside features you want to have if all of your # 1 features are met. Place a “3” alongside features which are convenient, but optional along with a “4” alongside individuals that might be nice to possess, but will not really affect the decision making process.
Step Two: Search for Payroll Software that allows you to Enter Year-to-Date Payroll Information
If you are planning to alter to a different payroll software in mid-year, make certain you buy payroll software that allows you to enter year-to-date payroll data for the employees. You won’t want to find yourself in trouble spending hour after hour entering data for every pay day which has already happened around.
Step Three: Search for a simple-to-use Interface
Probably the most common causes of choosing to change payroll software would be that the software presently getting used is simply too complicated and hard to make use of. So you’ll should also locate a payroll solution that’s simple to use. The important thing part this is actually the graphical interface-your window or screen that displays your choices and accepts the information that you simply enter.
Search for screen-shots from the product around the box or site. Will the screen layout seem sensible for you? Are you able to determine what you are searching for? When the layout is sensible to only you are able to see the choices you utilize most frequently, this is a good sign the software is going to be simple to use.
Step Four: Look out for Hidden Charges for Updating Tax Tables or Use with Multiple Companies
Tax rate tables change each year as tax laws and regulations change. Do not get stuck having to pay high charges to improve your tax tables. Know in advance what you should be having to pay to obtain updated tax tables for the software in advance. If your company does not condition clearly what that fee is going to be, odds are good that you will be taken for any ride. This is also true for implementing your software for multiple companies. Some software companies need you to buy the software for every company. Do not buy software that limits your growth.
Step Five: Bring Your Potential Software try it out
The absolutely the easy way determine whether a payroll software is useful for both you and your clients are to test it. Surprisingly, that does not mean you need to spend tons of dollars on software you might not like. Reliable software developers who create quality products really permit you to try their software free of charge.
Buying new payroll software for the company should not be considered a shot at nighttime. Identify software titles which have all of the features you presently use and also use. One software title which includes a number of choices for each one of these situations is ezPaycheck 2010 from Halfpricesoft.com. ezPaycheck can be obtained for any free 30-day trial to make sure that her features your organization needs before ever having to pay a cent.